How to Write a Business Report Using Examples

How to Write Business Report
Business reports help managers and executives in decision making. These documents help in professional development. This article provides information about business reports and how to write them.

Business Report:

As told by a research paper help firm, a business report is an official paper or document that comprehends data, research, information and other needed facts that help a firm in decision making, planning and managing. It could be several pages long and contain wide-ranging data and information.

Types of Business Reports:

  • Justification Or Recommendation Report: This report is used for proposing an idea to management. It includes segments like risks, costs and benefits. For example, a justification report to management is made for buying a new machine for a factory and replacing the old one.
  • Investigative Report: This report is used when you have to present the potential risks of a particular opportunity. This report helps to antedate any issues included in making an investment or buying.
  • Compliance Report: Compliance reports are used to show the accountability of a firm. Through his report, an organization proves that it is following regulations and using money properly.
  • Feasibility Report: These reports are used to analyze the consequences of a proposed notion. The report analyzes possible glitches, concomitant costs and the benefits. These reports help to determine if the proposal will be profitable, or the idea and deadline are feasible or would it exceed the budget.
  • Research Studies Report: This report investigates the causes and sources of a problem and gives recommendations.
  • Periodic Report: These reports are also known as annual reports. It contains information like profit and loss. It helps a firm to review and improve its products, services, processes or policies.
  • Situational Report: Situational reports deliberate a particular topic, such as information from a conference.
  • Yardstick Report: These reports are used to present several solutions as options to a specific situation.

Steps for Writing a Business Report:

You can write a good business report in twelve steps. These steps involve planning, checking for an in-house format, title, table of contents, abstract, introduction, outlining the methodology, presenting observations and findings, recommendation, conclusion, appendices and proofreading. Planning is crucial before writing and composing. Before starting, compile your research and plan what you exactly want to attain. This will help to generate a report in a clear and simple style. There are pre-established formats and structures available in every organization.

Search and use that specific format. The title of the report must be clear and simple to understand. Mostly the title is already mentioned in instructions you get from your supervisor or manager. The table of contents page is right after the title page. The table of contents page is necessary for a long and complex report. It contains section heading, subheadings and topics. Make sure that the number of pages must match with headings and topics. In abstract or summary main points are summarized. It briefly tells about what the report contains. It tells about findings and conclusions. In the introduction, you first provide the contextual background, purpose for writing the report and main argument. Next, you tell about your research and findings and the methodology used.

Also, tell about the significance of using this methodology. Then present the consequences of your research. Present them logically and laconically. Include all the relevant information to show that you have investigated the problem meticulously. One method of making the discoveries simpler to peruse is by utilizing headings, subheadings and numbered segments to sort out everything. You can decide to introduce your discoveries in visual cues or with the assistance of a table. You may likewise decide to give your discoveries delineations and designs, for example, infographics—however, be certain that these illustrations are proper for the report.

After thoroughly discussing your findings and results and its impact on the problem, you propose solutions and recommendations or measurable actions. Then each solution suggested must also depict benefits to the organization. The last section is bibliography and appendices. It must contain all the sources you have used for writing the report. List of sources should be presented in alphabetical order. Appendices also include charts, graphs, tables, illustrations, maps, notes, questionnaire, and summaries. Every note, map, illustration and other supporting material should be properly labelled for clearly referenced in the report. Now you have finished writing a complete report. Next step is reviewing and proofreading. Check for grammatical and spelling errors, to make your report more credible.


  • Be clear and succinct.
  • Don’t use complex terminologies and words and slang.
  • Writing must flow from one section to another.

Albert Barkley

Hello, my name is Albert Barkley. I am working as education consultant with a UK based firm after completion of my PhD. I like to write on different social, tech and education trends.

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